SMTP · IMAP · AI Classification

Capture every email. File nothing manually.

Automatic email capture, AI-powered classification, attachment extraction, and rule-based routing to workspaces and workflows.

SMTP/IMAP
Protocol support
AI
Auto-classification
<1min
Routing time
0
Manual filing
AI-Powered Capture

Intelligent Capture & Classification

Every incoming email is automatically captured, analyzed, and classified so nothing slips through the cracks.

  • SMTP and IMAP capture with TLS encryption
  • AI classifies emails by type, urgency, department
  • Automatic attachment extraction and indexing
  • Thread-aware conversation linking
Incoming Email
vendor@acme.coInvoice
Invoice #4821 attached
Finance / Invoices
legal@partner.ioContract
Re: NDA countersign request
Legal / Contracts
hr@company.comHR
Onboarding docs for J. Smith
HR / Onboarding
Automation Rules

Rule-based Routing

Define powerful routing rules that automatically file, tag, and escalate emails based on any combination of conditions.

  • Condition-based rules: sender, subject, attachment type
  • Route to workspaces, folders, or workflows automatically
  • Escalation rules for unmatched emails
  • Scheduled digest reports
Rule Builder
IFSender contains "invoice"
THENRoute to Finance / Invoices
IFAttachment type is ".pdf"
THENExtract and index attachments
IFSubject matches "urgent*"
THENEscalate to Ops Manager
ELSEEscalate to admin for manual review

Everything you need to manage email at scale.

Attachment Parsing

Automatically extract, OCR, and index every attachment from incoming emails for instant searchability.

Duplicate Detection

Intelligent deduplication prevents the same email or attachment from being filed multiple times.

Compliance Archive

Immutable email archive with retention policies, legal hold, and full-text search for regulatory compliance.

Shared Mailboxes

Connect shared team inboxes and distribute captured emails across team members with load balancing.

Distribution Lists

Capture emails sent to distribution lists and route them based on content, sender, or list membership.

Bounce Handling

Automatic detection and logging of bounced emails with retry logic and notification to senders.

Ready to tame your inbox?

Stop losing documents in email threads. Let VaultIQ capture, classify, and route every message automatically.