Enterprise-grade EDMS

Document management that works like you do.

VaultIQ brings secure storage, workflow automation, OCR, and real-time collaboration into one platform — so your team spends less time searching and more time shipping.

30+Custom roles
99.9%Uptime SLA
SOC 2Certified
Search documents...+ Upload
NameOwnerDateStatus
PDFQ4-Financial-Report.pdf
Sarah K.Mar 7, 2026Approved
DOCNDA-Draft-v3.docx
James L.Mar 6, 2026In Review
XLSBudget-2026-Final.xlsx
Amy R.Mar 5, 2026Pending
IMGSite-Inspection-Photo.png
Carlos M.Mar 4, 2026Processed
Trusted by teams at leading organizations
MeridianAtlas GroupPinnacleVertexNorthstarCascadeSummitIroncladBridgepointKeystone
Platform

Six capabilities. One platform.

Everything your team needs to store, process, route, and sign documents — without stitching together half a dozen tools.

Document Vault

AES-256 encrypted storage with version history, granular permissions, and automated retention policies.

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Workflow Automation

Multi-step approval flows with conditional branching, deadline triggers, and automatic escalation paths.

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Intelligent OCR

AI-powered text extraction turns scanned documents, receipts, and handwriting into structured, searchable data.

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Digital Signatures

Legally binding eSignatures with certificate-based verification, signer authentication, and full audit trails.

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Email Integration

Capture inbound emails and attachments directly into workspaces. Auto-classify and route to the right workflow.

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Real-time Collaboration

Co-editing, inline annotations, threaded comments, and @mentions so your team stays aligned without switching tools.

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How it works

Up and running in three steps.

No long onboarding cycles. No professional services required. Sign up, upload, and go.

01

Create workspace

Set up your organization, invite team members, and configure roles and permissions in minutes.

02

Upload & organize

Drag-and-drop documents, auto-classify with AI, and build your folder structure with metadata tags.

03

Automate & collaborate

Build approval workflows, enable real-time collaboration, and let VaultIQ handle the rest.

Product

See it in action.

A single interface for documents, workflows, and analytics — built for teams that need clarity, not clutter.

Active Workflows
Contract Review12
Invoice Approval8
Onboarding5
Compliance Audit3
Documents processed
1,247+12%
Avg. cycle time
2.4 days-18%
Pending approvals
23
Weekly throughput
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Deployment

Your infrastructure, your rules.

Choose the deployment model that fits your security posture. Migrate between them any time.

Cloud

VaultIQ Cloud

Fully managed SaaS on AWS with automatic updates, backups, and global CDN. Up and running in minutes.

On-Premise

Self-Hosted

Deploy on your own infrastructure with Docker or Kubernetes. Full data sovereignty and control.

Air-Gapped

Offline Deployment

For classified environments: runs entirely disconnected with local AI models and zero external calls.

100+
File formats supported
5,000
OCR pages / month
<200ms
Search latency
30+
Custom roles

We replaced four separate tools with VaultIQ. The workflow engine is remarkably flexible, and our compliance team finally has the audit trails they’ve been asking for since 2019. Onboarding took two days, not two quarters.

David OkonkwoCTO, Atlas Legal Group

Ready to bring order to your documents?

Join thousands of teams who traded scattered files and broken processes for a single, secure platform.