From encrypted storage and AI-powered OCR to workflow automation and legally binding eSignatures, VaultIQ replaces an entire stack of disconnected tools.
Every file is encrypted at rest with AES-256, versioned automatically, and governed by role-based access control with roles you define yourself. Set automated retention policies, tag documents with custom metadata, and search across every file type in milliseconds.
Extract text from scanned documents, receipts, and even handwritten notes. A dedicated OCR service routes each page to the right recognition model and outputs structured, machine-readable data you can pipe directly into workflows.
{
"vendor": "Acme Corp",
"invoice_no": "INV-8492",
"date": "2026-03-01",
"total": "$4,280.00",
"line_items": 6
}Build complex document workflows visually with 13 node types, conditional branching, parallel execution paths, deadline triggers, and automatic escalation, without writing a single line of code.
Collect legally binding eSignatures with certificate-based verification, multi-factor signer authentication, and timestamped audit trails. Support multi-party signing ceremonies with configurable signing order.
Capture incoming emails via SMTP and IMAP, auto-classify content with AI, extract attachments, and route everything to the correct workspace or workflow, no manual filing required.
Not every document starts inside your organisation. Build a form in the drag-and-drop builder, publish it at its own URL, and let suppliers, applicants or the public submit straight into a workflow or a case file. No mailbox in the middle, and nobody rekeying a PDF somebody attached to an email.
Beyond the core platform, VaultIQ handles the parts most document systems leave to you, records retention and defensible disposal, bulk capture, forms, governance, and internal comms.
Bundle related documents, communications, and tasks into structured cases. Timeline view, status tracking, and SLA monitoring keep everything on schedule.
Learn more →Dashboards for document throughput, workflow bottlenecks, user activity, and compliance posture. Build custom reports with drag-and-drop.
Learn more →Co-editing, inline annotations, threaded comments, @mentions, presence indicators, and full change tracking across every document.
Learn more →REST API with scoped API keys, inbound and outbound webhooks, LDAP/AD sync, and SSO via SAML 2.0 or OpenID Connect.
Learn more →Records classification, retention schedules, storage tiering, legal holds, and an approval-gated destruction queue with disposition logs for defensible disposal.
Learn more →Ingest from network scanners, watched folders, and IMAP mailboxes. Indexing templates tag and file each document as it lands, with an exception queue for anything that needs a human.
Learn more →Build forms with a drag-and-drop builder and publish them as hosted pages your staff or the public can submit, each response landing straight into a workflow or case.
Learn more →Database-driven RBAC you edit from a permission matrix, no code deploys. Document-level ACLs, per-role IP restrictions, and an access-violations queue for every denied attempt.
Learn more →Draft internal memos from reusable templates, route them for approval through the same workflow engine, and keep every one filed and searchable alongside the documents it references.
Learn more →Bring capture, storage, workflow, signatures, and retention under one system your auditors can actually query.